Leaving DAMTP - Your Data, Email and Web-Pages
Once you have left the department, the address for correspondence about your computer accounts is itaccounts@damtp.cam.ac.uk.
1. Members of the department and visitors on the departmental phone list
Your departmental UNIX/Windows account (includes data and web pages, and not email) will stay open for half a year (six months) after you leave. After that the account will be closed.
Department PhD research students receive an automatic extension of one year.
The University Computing Service will contact you separately about the accounts you hold with them (Email, Raven). Arrangements made about these accounts do not affect the status of your DAMTP UNIX account and vice versa.
2. Other Visitors
Your department UNIX account will stay open for one month after your visit or collboration and then it will be closed.
The Stages of Account Closing and What You Should Do
1. Copy, Transfer and Delete Data
Storage, particularly home directory space, costs money. Please remove unnecessary data and scratch space files before you leave. If you have data your group wants to keep please copy it to someone else before you leave. Or consider moving the data to DSPACE.
2. File Transfer
We advise transferring files from your DAMTP account before you leave. A "local" file transfer to, for example, a USB disk is much faster than moving data across the Internet.
3. Personal Data Removal
It will be assumed that you have removed all personal information from your home directory (and data and scratch areas) before you leave.
4. Account Closure
When your account is closed, all data will continue to be on the system for another six months.
Some Options
1. Closing an Account Early
If you would prefer your account was closed or archived earlier please email itaccounts@damtp
2. Retaining access to Cosmos
If you will need to continue accessing Cosmos after your departmental UNIX account is closed you must let the Cosmos system manager know the ip address you will connect from, to the Cosmos system.
3. Return Visits to DAMTP
Internet access is available for visitors with laptops (and other network capable devices).
If you will continue to need access to the DAMTP UNIX system when you return/visit please contact us before you leave: itaccounts@damtp.
4. Academic work that requires use of a Department UNIX Account
If you are involved in some official academic work for a senior member of DAMTP and need to use a department UNIX account for the purposes of this work, then please:
- download, fill in and sign our application form for continuing to use IT facilities
- get this form signed by your "sponsor" (either on paper or scan and email the form in electronic format)
- and one counter-signature by the DAMTP IT Manager in the first instance. If the IT Manager is not available then you can try one of: the Academic member of staff responsible for Computing, Department Administrator or Head of Department
This also applies to research students nearing the end of their automatic one year extension who need more time to complete their thesis. Please specify on the form that you are continuing to write up and let us know of any licensed software you may need to use.
Return paper forms/faxes to the 'computer officers' pigeon hole in the Central Core or leave them in Debbie's office B0.24. Any electronic copies are to be sent to itaccounts@damtp.
5. Email and Personal Webpage Redirection
You can ask for your department email address (@damtp.cam.ac.uk) and personal webpage to be redirected by emailing itaccounts@damtp. The redirection(s) will last for 6 months after you leave. There are two types of webpage redirection that you can request.
6. Retiring Staff
Staff retiring from the Department can keep their computer accounts if they want them, please contact itaccounts@damtp.