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Department of Applied Mathematics and Theoretical Physics

The Department of Applied Mathematics and Theoretical Physics at the University of Cambridge is seeking to appoint an Undergraduate Office Co-ordinator and Examination Administrator to co-ordinate course support systems and processes on behalf of the Department.

The post will be part of a team providing administrative support for the functions of the Faculty of Mathematics' Undergraduate Office. The Undergraduate Office administers the undergraduate and postgraduate examinations; acts as first point of contact for internal and external queries relating to admissions, examinations and Faculty business; maintains key documentation including the lecture timetable; and provides administrative support to the Secretary of the Faculty Board in the servicing of the Board and its committees. The post holder will act as a deputy for the Undergraduate Office Manager when needed.

The successful applicant should be educated to HND, HNC, or level 4/5 vocational qualification, or have an equivalent level of practical experience. Previous experience of administrative work in a higher education environment is essential.

The post holder will be an experienced and expert user of Microsoft Office, particularly Excel and they will also be a competent user of databases, webpages and email packages. They will also have knowledge of, or a willingness to learn, specialist scientific applications, such as TeX and LaTeX, and the University's computing systems (in particular, the University's student records system, CamSIS, and Moodle).

Excellent organisational and communication skills and attention to detail are a must, together with a confident approach, tact in dealing with people at all levels, and the ability and willingness to work on your own initiative and within a team. Experience of supervising others is desirable.

Fixed-term: The funds for this post are available for 3 years in the first instance.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

On the online form, you should clearly explain the reasons for your application, and indicate how your knowledge, skills and experience match the requirements of the role as described in the Further Particulars. The full contact details of two referees should be included; at least one of whom should be contactable if you are invited to attend an interview.

For enquiries regarding the vacancy or the applications process email

Please quote reference LE25359 on your application and in any correspondence about this vacancy.

Closing Date for Applications: 4 February 2021

Interviews are expected to be held soon after the closing date.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. We particularly welcome applications from women and /or candidates from a BME background for this vacancy as they are currently under-represented at this level in our Department.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Apply online

Closing date

Feb 4th 2021

Reference number




Further Information

Further Particulars