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Department of Applied Mathematics and Theoretical Physics

The Institute of Computing for Climate Science (ICCS) studies and supports the role of software engineering, computer science, artificial intelligence, and data science within climate science.

We are looking for an enthusiastic and motivated individual to join the Institute of Computing for Climate Science (ICCS) as a Programme Administrator. The ICCS is located within the Department of Applied Maths and Theoretical Physics (DAMTP) on Wilberforce Road. On-site parking is available.

The successful candidate will be pivotal in coordinating and overseeing the administration and operation of the Institute, to ensure the smooth running of research activities and stakeholder engagement.

The Programme Administrator will be responsible for coordinating the efficient running of the Institute on behalf of the Programme Manager. The responsibilities will include; coordinating and overseeing the administration of the project, developing, monitoring and updating the website, coordinating and organising project-related activities and events, assisting with the production of reports, supporting committee work, carrying out financial administration, publicising ICCS events and relevant HR administration.

We are looking for a skilled and experienced administrator. You will have excellent interpersonal skills and be able to work both independently and as part of a team.
You will be experienced at building positive working relationships with a wide variety of internal and external colleagues. You will be well organised, and have a flexible approach to work, with an ability to prioritise tasks efficiently. Excellent written and verbal communication abilities along with excellent computer skills are also essential. You will have some experience in supporting event coordination. A scientific background is not required for this role, but an interest in supporting research in this area would be beneficial.

This is a full-time role working 36.5 hours per week. However, we actively promote equality, diversity and family-friendliness and welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements. Please feel free to discuss flexibility prior to applying (using the contact information below) or at interview if your application is successful.

Informal enquiries are welcomed and should be directed to, along with any queries regarding the application process.

Fixed-term: The funds for this post are available until 30 June 2027 in the first instance.

Once an offer of employment has been accepted, the successful candidate will be required to undergo a health assessment.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

On the online form, you should clearly explain the reasons for your application, and indicate how your knowledge, skills and experience match the requirements of the role as described in the Further Particulars. The full contact details of two referees should be included; at least one of whom should be contactable if you are invited to attend an interview. Please make them aware that they will be contacted by the Mathematics HR Office Administrator to request that they upload a reference for you to our Web Recruitment System; and please encourage them to do so promptly.

Interviews will take place shortly after the closing date.

Please quote reference LE38233 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. We particularly welcome applications from candidates from a BAME background for this vacancy as they are currently under-represented at this level in our Department.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Apply online

Closing date

Sep 24th 2023

Reference number